Integrated Workplace Management (IWMS)
What is IWMS?
To understand what actually IWMS is, we need to understand what are the activities and tasks involved in managing a running workplace.
To run a workplace smoothly, usually a team of facility managers, real estate managers and assets managers and many more are involved. Running a smooth operations may involve cleanliness, furniture maintenance, carpet cleaning, electricity maintenance, HVAC systems, different space types, indoor ambiance, cafeteria, water, and much more.
Teams are responsible for managing the tasks falling under their umbrella. Typical team-wise tasks are as follows
- Facility Maintenance Team: cleanliness, assets management, preventive and corrective maintenance.
- Space Management Team: space allocations, charge-back calculations, occupancy planning, moves management
- Real Estate Team: lease handling and management, document management, financial impacts calculations, cost related to renewals, etc
To maintain an electronic record, these departments prefer using point solutions because of either budget allocations or disinterest of other departments for going towards integrated solutions or any other reason. There are multiple vendors in the market which provide point solutions, for example, IBM Maximo for Assets and Work Order Management, ProLease for Lease Administration, etc.
While using these types of point solutions departments, operations manager or higher management often struggle in getting the insights like annual budget spent on facility or assets inventory, etc. Th lack of information leads to loss of capital or not being able to take informed decisions.
This is where IWMS systems comes into picture. IWMS systems have a full set of point solutions which can cater following areas in an organization -
- Real Estate and Lease Management
- Facility and Space Management
- Maintenance Management
- Environmental Sustainability
- Capital Project Management
IWMS system 'Integrates' all of the point solutions at one place allowing a powerful analytics using in-built reporting tools or integrating third party BI tools like BIRT, SSRS, etc
Having IWMS application can dig out the hidden information in a collaborated fashion which can help all of the workplace management teams to carry out their respective tasks more effectively.
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| Integration Scenario - FM:Systems |
To know more about IWMS and how your organization can take benefit of it, connect with me on my LinkedIn profile or email me at sumit.nagrare@gmail.com
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